Leave approval letter for visa
This letter confirms that your employer has approved your leave for specific dates. It supports your application by showing you have a job to return to.
What to include
- Employee details – full name, job title, department
- Employer details – company name, address, contact (HR or manager)
- Leave dates – exact start and end date of leave
- Purpose – e.g. “personal travel” or “tourism” (brief is enough)
- Return – that the employee will return to work on [date] and their position is held
- Signature – from HR or line manager, on letterhead, dated
What to avoid
- Vague dates (“approximately”, “around”)
- No return date or confirmation that the job is held
- Missing company contact details
Often combined with an Employment Verification Letter. Use our templates and have the author sign on letterhead.