Employment Letter for Visa: Template, Sample & What to Include

Employment letter for visa

An employment letter for visa (also called employment verification letter or proof of employment letter) is a letter from your employer that confirms your job title, how long you have worked there, your salary (if required), and that you have approved leave for your trip. Embassies use it to verify that you have a job to return to and that your income supports your travel. You need an employment letter for visa for most visitor and business visa applications when you are employed — including UK, US, Singapore, Schengen, Canada, and Australia.

What to include in an employment letter for visa

• Company name and letterhead (if possible).

• Your full name, job title, department, and date of joining.

• Employment type (full-time, part-time, contract).

• Salary or income (optional in some countries; write “as per records” if your employer prefers not to disclose).

• Leave dates: start and end date of your approved leave.

• Purpose of leave (e.g. tourism, family visit).

• Statement that you are expected to return to work after your leave.

• Signatory’s name, job title, and contact (email/phone).

• Date of the letter.

Employment letter for Singapore visa

For a Singapore visa, the same employment letter for visa is typically required if you are employed: job title, salary, leave dates, and return to work. Use our employment verification template and ensure it is on company letterhead and signed by HR or your manager.

Example (excerpt)

This is to confirm that [Name] is employed by [Company] as [Job title] since [date]. [Name] has been granted leave from [date] to [date] for [purpose] and will resume duties on [date]. For verification, please contact the undersigned.

Next steps

Use VisaEvidence to generate an employment letter for visa. Fill in your and your employer’s details, then give the draft to your HR or manager to sign on letterhead. Build your visa checklist for your destination.